It is not difficult to register a company in Hong Kong today, but in order to maintain the company in the later stage, it is necessary to have a Hong Kong company secretarial service agency. In Hong Kong, there are many factors that make up a company's success. In addition to corporate strategy, talent pool, and channel expansion, company secretarial services are also one of the keys to determining the quality of a company's operations.
The necessity of a secretarial service company
Many Hong Kong companies are registered through a secretarial service and the secretarial service is also the legal secretary of the Hong Kong company. Under the Hong Kong Companies Act (Chapter 32 of the Companies Ordinance, Hong Kong Ordinance), a Hong Kong-registered limited liability company must appoint a company secretary to perform the company's statutory duties and maintain the company's basic operations. At the same time, the statutory secretary must be “licensed”. Under the latest requirements of the Hong Kong Companies Ordinance, a trust or company service provider must apply for a licence from the Registrar of Companies and must comply with the "appropriate candidate" criteria before operating a business providing trust or corporate services in Hong Kong!
What services does the Hong Kong Secretarial Services Framework provide?
1 statutory secretarial service
According to the Hong Kong Government, all Hong Kong companies must employ a statutory secretary. The statutory secretary must be a secretarial company with a licensed service in Hong Kong. The statutory secretary is also legally equivalent to the identity of the spokesperson of an overseas person in Hong Kong.
The statutory secretary does not have direct control or ownership of the Hong Kong company, but if there is a problem with the company, the statutory secretary must assume certain responsibilities. Therefore, the Secretarial Service Company is responsible for conducting YKC due diligence and SCR key controller filings for the Hong Kong companies it serves.

The duties of the statutory secretary include timely handling of changes in directors and shareholder information of Hong Kong companies; preparation of company meeting agendas for the board of directors, preparation of annual general meeting of shareholders and provision of professional advice and advice on relevant statutory regulations; submission of relevant documents to the Companies Registry as required, for example Annual report, change of notice of directors or shareholders; save meeting minutes, register of shareholders, register of directors and secretaries, mortgage list; under the direction of the board of directors, send notice to all personnel entitled to attend the general meeting and the board of directors.
Business secretarial service
The business service company is tailor-made according to the needs of Hong Kong companies, providing diversified and versatile secretarial services, including answering calls, sending and receiving faxes, collecting/sending letters and small postal parcels. After the registration of a Hong Kong company, it is an essential part of achieving a good business purpose with a well-established business support service. High-quality business secretarial services can help Hong Kong companies maintain good operations.
The strength of Hong Kong secretarial services companies on the market today is uneven, but not all companies have the strength and professionalism to provide you with comprehensive follow-up services. Many companies only provide Hong Kong company registration services, but follow-up services have been slow to keep up. Therefore, it is very important to choose Hong Kong company secretarial services.